Hey! Welcome again to On Tech: A.I., a pop-up e-newsletter that teaches you about synthetic intelligence, the way it works and tips on how to use it.
Final week, I instructed you tips on how to use inventive A.I. instruments that generate and edit gorgeous photos. Now let’s transfer on to automating some time-consuming, generally tedious, components of many workplace jobs.
Sure, I’m speaking about conferences. I’ll go over tips on how to velocity via duties like making ready for displays, writing speaking factors and writing out the minutes utilizing generative A.I. instruments like ChatGPT.
A standard-sense warning earlier than we start: Something you do utilizing a web-based service can probably be seen by the corporate that runs it, whether or not it’s a giant tech firm or an A.I. startup. So in case your assembly covers delicate subjects like commerce secrets and techniques or personnel points, this will not be one of the best time to experiment with these new instruments.
How one can generate a slide deck
The web site Gamma will robotically generate an in depth and colourful slide deck that features graphics, charts and textual content. You’ll probably should tweak the textual content and add a few of your personal pictures. However consider this generator as a presentation template on steroids that automates the boring stuff, so you may work on the finer particulars.
First you join a free account, click on “presentation,” and kind a immediate. As with textual content and picture turbines, the extra detailed your prompts, the higher.
Right here is an instance I used that describes a hypothetical presentation:
Staffing updates for a tech startup. Saying new hires, together with a director of range, a head of HR and seven new software program engineers. We now have head depend of 120 folks and are hoping to develop to 150 by 2024. Sooner or later we’ll be hiring a head of enterprise improvement and develop gross sales employees.
Gamma responds to prompts with an overview summarizing the slides and template choices in several shade schemes.
Utilizing my immediate, Gamma created a presentation with seven slides. Gamma included panels describing the roles of the brand new director of range and head of HR .
Right here’s a snippet of two slides that Gamma created:
The final step is to edit the presentation. In my instance, I might add the names of the brand new hires, their bios and their headshots.
A phrase of warning: Generative A.I. programs are susceptible to a phenomenon known as “hallucination,” the place the mannequin makes up plausible-sounding nonsense. Particularly in a piece setting, it’s vitally necessary to triple-check that no inaccuracies have crept in.
I examined one other web site much like Gamma that created stunning slides, but in addition made up imaginary workers and paired them with pictures of precise folks that it scraped off the web. Not good!
To arrange for the hypothetical assembly to debate employees updates, I might begin by telling a chatbot like ChatGPT, Bard or Bing: “Act as if you’re my government assistant that can compile speaking factors for me, the chief government of a tech startup, for a presentation on…” after which paste within the earlier immediate I used to create the slide deck.
(Keep in mind, “act as if…” is likely one of the golden prompts for utilizing generative A.I.)
The chatbot would then generate an inventory of speaking factors that may accompany every slide, together with some steered remarks. Once more, it’s possible you’ll must make some edits.
Recap assembly minutes
Let’s say you needed to rapidly jot down notes recapping what was mentioned on the assembly. Zoom and Google embody instruments that use A.I. to robotically transcribe speech from a gathering right into a textual content file, so long as the assembly is recorded with everybody’s permission. You’ll be able to then paste the transcript right into a chatbot and ask it to summarize it. (Keep in mind, don’t do that with delicate data.)
In case you use Google Meet with a enterprise license, assembly transcripts are turned on by default and a hyperlink to a Google Doc will get emailed to the host. (You can even observe Google’s steps to activate the transcription function.)
In case you’re utilizing Zoom, you have to a enterprise, training or enterprise license with cloud recording enabled within the account settings. When the Zoom assembly begins, allow cloud recording. As soon as the assembly ends, the service will robotically generate the transcript.
From there, go to a chatbot and kind within the immediate, “Act as if you’re my government assistant. You might be compiling assembly minutes utilizing this transcript.” Then paste within the a part of the transcript that you really want summarized, and the chatbot will robotically format it right into a minutes memo. (If the transcript is simply too lengthy, you may inform the chatbot that you can be pasting it in a number of components, and that you’ll say if you’re finished.)
If the assembly isn’t recorded however somebody has taken notes, they are often pasted right into a chatbot together with the identical immediate to format the doc right into a conferences memo.
Subsequent week, I’ll cowl tips on how to use A.I. for consumption — suppose trip planning and purchasing.